Changelog

1. 01

   Show a second email on the lists you choose

   Working with clients? You can now add a second email, like your company one, and pick which lists it shows on. Everyone on those lists sees it instead of the email you signed up with. It's on the Max plan: add it in your profile.

1. 01

   Follow it up if it isn't done

   Open a task with a due date and tap the alarm clock. Choose when to check: when it's due, a day after, three days after or a week after. A task with no time is checked the morning after its day. Tick it off and there's nothing to follow up.

2. 02

   A friendly check-in, not a telling-off

   If it's still open by then, everyone it's for gets a short email asking them to tick it off if it's done, or if not, to add a comment saying where things are or move the date to when they can get to it. You hear it's still open, and who's been reminded.

3. 03

   Already overdue?

   On a task that's already late, choose Now and the check-in goes out within 15 minutes. It's sent once for each due date, so moving the date sets it going again from the new one.

4. 04

   Follow-ups from your assistant

   Ask Claude or ChatGPT to "chase Sam if the invoice isn't done by Friday", or "remind Sam to finish the overdue invoice". Each follow-up shows in the list's activity. Start a new chat to pick this up.

5. 05

   Start a list from a template

   Choose New, then From a template, or pick one under Start from when you make a list. Choose the day it starts on and every date moves to fit: a task two days after the first lands two days after the day you pick. Times stay as they were, and repeating tasks repeat from their new dates.

   

   Pick a template1Every date fits this day2

6. 06

   Ready to go

   The list arrives with everything on it: each task on its day, with its details, times and anything marked important. Share it, give the tasks to people, and carry on as with any list.

   

   On the day you picked1Times and details come too2

7. 07

   Sixteen to start from

   We've written templates with real tasks for the things people plan most: Moving house, Wedding planning, Holiday packing, Home maintenance, Client onboarding, New starter onboarding, Product launch, Month-end for a small business, Hiring for a role, Match day and Event plan, plus RSVP, feedback, volunteer and request Forms.

8. 08

   Save your own

   Choose Save as template from any list's menu. It keeps the tasks and notes on it, their details, times and repeats, and a Form's questions - but not who's on the list, who things are for, comments or files. Your templates are yours alone, even when you save one from a shared list. Free includes 2, and Pro and Max have no limit.

9. 09

   The Templates page

   Find Templates in your account menu. Preview what's in each one, start a list from it, rename or delete your own, and hide any of ours you won't use. You can bring them back from Hidden at the foot of the page.

   

   Hide any you won't use1

10. 10

    Templates from your assistant

    Ask Claude or ChatGPT to "set up client onboarding from my template, starting Monday" and it makes the whole list in one go, or "make me a template for my weekly team meeting" and it writes one for you. Start a new chat to pick this up.

1. 01

   Briefings

   Find Briefings in the panel. Start from a template - Portfolio briefing, Research digest, Week ahead and more - or write your own, and choose the lists for it to work from. Or just ask your assistant: "Make me a briefing that…"

2. 02

   Set up in two steps

   Write the prompt, then copy one prompt into your assistant. It asks how often and when, sets up the scheduled job, notes the schedule in Apricot and runs it once, so you see a briefing straight away. In Claude, scheduled tasks are made in Cowork.

3. 03

   When it runs

   Your assistant keeps the schedule, so each briefing's page shows when it says it runs beside what its runs actually show - and says Running late if one doesn't come. Pause one in Apricot and it won't run, even if the schedule fires.

4. 04

   In your inbox

   Each briefing arrives by email, laid out to read - headings, links, sources, and tables where figures compare - and stays in Apricot for 180 days.

   

   Tables, in the email too1

5. 05

   Share them with your People

   Ask people from your People to get a briefing too - 2 on Free, 5 on Pro, 15 on Max. Nothing is sent until they say yes, and they can unsubscribe from any email.

6. 06

   Your assistant, in the panel

   The foot of the panel now shows your assistant: Active today, when it was last used, or Connect your assistant. Click it for a few things worth asking right now, or to remove an assistant you've disconnected.

   

7. 07

   What's new on shared lists

   A shared list now gets a dot in the panel when someone else has changed it since you last looked, and Activity includes your briefings: new ones, and who's said yes.

8. 08

   A tidier panel

   The top of the panel gathers All tasks, Recurring, All notes and All forms, and Briefings has a section of its own.

9. 09

   Your assistant

   Claude and ChatGPT can now make, change, run and share briefings for you. Start a new chat to pick this up. If it isn't working for you, try disconnecting and reconnecting the Apricot connector in your assistant.

1. 01

   Access

   We've added Access so you can choose what each person on your lists can do: Full access, No deleting, Can comment or View only. Open it from your account menu, or from a list's settings.

   

   Your assistants1Tom can't delete2His assistants only comment3

2. 02

   Limits for assistants

   You can now choose what Claude, ChatGPT and other assistants can do for you, such as adding and editing but not deleting. On your own lists, you can limit other people's assistants too.

3. 03

   In progress

   We've added an In progress status so everyone on a list can see who's working on what. Mark a task in progress from its menu.

4. 04

   Lists in order

   Not every list needs dates, so you can now put tasks in the order they need doing. In the list's settings, choose Order, then Custom order. Drag tasks, or use Move in list in a task's menu.

   

   Who's working on it1Move a task up or down2

5. 05

   Undo from Activity

   You can now undo changes from Activity for up to 30 days, including ones your assistant made. Each change shows which assistant made it.

   

   Made by Claude for you1Undo2

6. 06

   Deleted tasks

   We now keep deleted tasks for 30 days, so you can bring one back from Activity, with its comments and files.

7. 07

   Two-factor sign-in

   We've added two-factor sign-in to make your account more secure. Turn it on in your profile. After the emailed code, you'll enter a code from an authenticator app. Backup codes are included.

   

8. 08

   Staying signed in

   We've made sign-in less of a chore. You now stay signed in while you use Apricot, for up to 90 days. After 10 days away, you'll need to sign in again.

9. 09

   Your assistant

   Claude and ChatGPT can now mark tasks in progress, put a list in order and undo changes. Start a new chat to pick this up.

1. 01

   In Claude's connector directory

   Apricot is now listed in Claude's connector directory, so adding it to Claude takes one click. Choose Add to Claude in your profile, or find Apricot in Claude's connectors.

   

   One click for Claude1For ChatGPT and others2

2. 02

   Passwords on read-only links

   Put a password on a list's read-only link from Share. Visitors type it before they see anything, even the list's name, and their browser remembers it for 30 days. Change the password and everyone has to type the new one.

   

   Nothing shows until it's right1

3. 03

   Finished tasks folded away

   On a read-only link, completed tasks now sit folded at the bottom, so what's still to do comes first.

4. 04

   Tidier on a phone

   A shared list's controls now fit on one row, with its settings behind a gear. The top bar comes back as soon as you scroll up, and renaming a list gives the name the whole row.

   

   Settings, behind the gear1

5. 05

   Bigger files

   Each file can now be up to 10 MB on Pro and Max, and 5 MB on Free. Your plan's storage in all is the same.

6. 06

   Emails about your plan

   Apricot now emails you when you subscribe, change plan or cancel, with what you have now.

7. 07

   Your assistant

   Claude and ChatGPT can now see everyone's week: who has what due, day by day, so you can ask who has room on Thursday. They can also put a password on a read-only link. Files are still added in the app, from the task's link. Start a new chat to pick this up.

1. 01

   Activity

   The new activity button at the top right shows what's happened on your lists: what's been added, finished or commented on, and by whom. A dot means there's something new.

   

   Something new1Mentions you2Added by an assistant3

2. 02

   Reactions

   If a comment mentions you, you can give it a 👍 or ❤️. On a phone, press and hold the comment.

   

   React to a mention1Your 👍2The task at a glance3

3. 03

   Mentions decide who's emailed

   A comment now only emails the people you @mention. Everyone else sees it in their daily email.

4. 04

   Email someone about a task

   Choose Email from a task's menu to let the people it's for know. Apricot checks with you first.

5. 05

   A tidier task

   A task's list, date, repeat and who it's for are now a row of icons under the title. Click one to change it.

6. 06

   Filter by list

   All tasks, All notes and All forms can now show just some of your lists. Each list has its own colour.

   

   Pick your lists1What's showing2

7. 07

   A new look

   New headings, smaller list titles, and no numbers down the side. The counts at the top of a list are gone too.

8. 08

   A new help centre

   Help is now a set of pages you can search. Support is part of it.

9. 09

   Smaller things

   Apricot catches up when you come back to it. You can make the lists panel wider, and keep tasks and notes on different row sizes.

10. 10

    Your assistant

    Claude and ChatGPT can now tell you what's happened on your lists lately. Start a new chat to pick this up.

1. 01

   Important

   Mark a task, note or response as important and it gets a pill everyone on the list can see. Choose Important only from View to see just those.

   

   Marked important1Just the important ones2

2. 02

   Dark mode

   Apricot now has a dark mode. Choose Light, Dark or Match device from the menu under your name.

   

   Light, dark or your device's1

3. 03

   Saves as you go

   Changes to a task save as you make them, so there's no Save button. Your profile, list order and the lists you share with someone save the same way.

   

   Mark it important1No Save button2

4. 04

   On a phone

   Drag a task down to close it, or the menu to the left. It follows your finger.

   

   Drag down to close1

5. 05

   A new profile

   Your profile is now set out in cards, with your plan's usage at a glance. People matches it.

   

   Jump to any part1Usage at a glance2

6. 06

   An email at a task's time

   A task with a time and the bell on now emails you at that time. Your day can go out on the half hour too.

   

   On the half hour1At a task's time2

7. 07

   Unlimited on Max

   Max now has unlimited lists and unlimited assistant calls. You can also share each list with up to 15 people, up from 10.

8. 08

   Up to 25 questions

   A Form can now ask up to 25 questions, up from 10.

9. 09

   Smaller things

   Find your timezone by searching for a city. A list's toolbar stays at the top as you scroll, and a task opens straight in from the side.

10. 10

    Your assistant

    Claude and ChatGPT can now mark tasks as important, and tell you when you'll be emailed about one. Start a new chat to pick this up.

1. 01

   Comments

   Every task and note now has comments at the bottom. Type @ to mention someone and they'll get an email. Only people on the list can see them.

   

   Mentions1Type @ to mention2

2. 02

   Who finished it

   On a shared list, finished tasks now say who did them. After you tick one off, there's a Comment button next to Undo.

   

   Who did it1Comments2

3. 03

   In your daily email

   Your daily email now lists your tasks that others have finished or commented on since the last one.

   

   Who did it1What you missed2

4. 04

   Clickable links

   Links in a task's details now open when you click them.

5. 05

   Small fix

   On a new list, the add box now closes after you add the first item.

6. 06

   Your assistant

   Claude and ChatGPT can now read and add comments for you. Start a new chat to pick this up.

1. 01

   Your logo on your form

   Add your logo in the Form tab and it shows at the top of your form. Forms are now one column on every screen.

   

   Your logo, centred1One column, top to bottom2

2. 02

   Your own link, and a QR code

   Pick your own link, like app.apricot.so/f/your-name. You can also download a QR code to print.

   

   Your own link1Download a QR code2Your logo on top3

3. 03

   Share a list with a link

   Turn on a read-only link from Share. Anyone with it can see the list without an account. They can't change anything or see who's on it.

   

   Turn it on1Copy and send2

4. 04

   What they see

   The list as it is now, with due dates and notes. It works on any phone.

   

   No sign-up1

5. 05

   Responses stay private

   Forms no longer have a public board. Responses only go to your list, and everyone on the list can get them by email.

6. 06

   Your assistant

   Claude and ChatGPT can now add a logo, set a custom link, give you a QR code and turn on a list's read-only link. Start a new chat to pick this up.

1. 01

   Topics

   Group lists about the same thing under a topic, like Launch or Home. Drag a list onto a topic to file it. Topics are just for you, so they don't change anything for anyone else.

   

   Grouped by topic1Not filed yet2

2. 02

   One New button

   Make a list, a note list, a form or a topic from the New button. The menus are simpler too.

   

   Make anything from here1Share and View, tidied up2

3. 03

   Open a task to change it

   Click a task to open it. Everything about it is in one place, and you save once.

   

   Everything in one place1Save once, when you're done2

4. 04

   Notes aren't ticked off

   Notes don't have a tick any more. Archive one when you're done with it, or move it to a Task List.

   

   No tick, just the note1Archive it when you're done2

5. 05

   List order, with topics too

   List order now sorts your topics as well as your lists. Star a Task List to make it your primary.

6. 06

   Smaller things

   Moving a task shows what kind each list is. New accounts get a short getting-started guide, and you can turn off emails from a link in the email.

7. 07

   A feedback board

   Tell us what to build next and vote on ideas, from Feedback in the menu under your name.

8. 08

   Your assistant

   Claude and ChatGPT can now make topics and file lists under them. Start a new chat to pick this up.

1. 01

   Make a Form

   Pick Form when you make a list. Share its link anywhere and people can reply without signing up.

   

   Pick Form1

2. 02

   Ask your own questions

   Add up to 10 questions: short answers, paragraphs, choices or a 1 to 5 rating. You see a preview as you go.

   

   Any kind of answer1A live preview2

3. 03

   A public board, with voting

   Make the form public and visitors can see and vote on the responses you approve.

   

   Visitors vote1Only the answers you choose2

4. 04

   Review what comes in

   New responses land on your list. You can approve them before they show on the board, and get an email when one comes in.

   

   Approve it onto the board1Your questions, here2

5. 05

   Your assistant

   Claude and ChatGPT can set up a Form for you and tell you what's come in.

1. 01

   More than one person on a task

   A task can now be for more than one person. It shows up in each of their lists and daily emails.

   

   Tick everyone it's for1Everyone on it2

2. 02

   All tasks, in order of when

   All tasks is now split into Overdue, Today, Tomorrow, Upcoming and No date. Fold away any section you don't need.

   

   Sorted by when it's due1Fold one away2

3. 03

   Archive a list

   Archive a list you're done with. It's out of the way and doesn't count towards your plan. Restore it any time within 90 days.

   

   Bring it back any time1Kept for 90 days2Shared lists sit with your own3

4. 04

   A simpler panel and page

   Lists shared with you now sit with your own, with who they're from underneath.

5. 05

   Idea Lists are now Note Lists

   People were using them for much more than ideas, so they're now called Note Lists. Nothing else has changed.

6. 06

   A shorter profile

   Your profile is now a short list of sections. Open the one you need.

   

   Open only what you need1

7. 07

   Your assistant

   Claude and ChatGPT can now give a task to several people and archive lists. Start a new chat to pick this up.

1. 01

   A list can be for ideas

   When you make a list, choose tasks or ideas. An idea is just a title and notes, with no dates and nothing in your daily email.

   

   What the list is for1Kept out of All tasks2

2. 02

   Change your mind any time

   Switch a list between tasks and ideas whenever you like. Nothing is lost, and dates come back if you switch back.

3. 03

   All tasks and All ideas

   All tasks only shows tasks now. All ideas shows every idea in one place.

4. 04

   Turn an idea into a task

   Move an idea to a Task List and it becomes a task.

5. 05

   A tidier panel

   Lists are grouped into Tasks, Ideas and Shared with you, and each group folds away.

   

   Every idea in one place1Fold a group away2

6. 06

   Completed tasks tidy themselves

   Tasks completed more than 90 days ago now move to the archive by themselves. Archived tasks are kept for 90 days.

7. 07

   Your assistant

   Claude and ChatGPT can now make idea lists and add ideas to them. Start a new chat to pick this up.

1. 01

   Tasks that repeat

   Tasks can repeat daily, weekly, monthly or yearly. Tick one off and the next one appears. You can skip one too.

   

   Pick how it repeats1Skip one that doesn't apply2Or any rule you like3

2. 02

   Out of sight until it's near

   A repeating task can stay hidden until shortly before it's due. The new Recurring page shows them all.

   

   Every repeating task, hidden ones too1Out of your lists until the day before2

3. 03

   Your lists in a sidebar

   Your lists are now in a sidebar on the left. Hide it when you want more room.

   

   Put it away for more room1Shared with you, and who from2

4. 04

   All tasks

   See tasks from every list on one page, as a list or a calendar.

   

   Choose which lists it shows1Which list it's on2

5. 05

   Tell people what's theirs

   When you add a task for someone, you can email them to let them know.

6. 06

   The bell starts on

   New tasks now start with the bell on, so they're in your daily email. Turn it off on any you don't want.

7. 07

   A tidier page

   Adding a task now starts from the Add task button, and the page works better on a phone.

8. 08

   Your assistant

   Claude and ChatGPT can now make tasks repeat and email people their tasks. Start a new chat to pick this up.

1. 01

   Give a task a time

   Add a time to a task, like 15:30 for the dentist. Tasks on the same day are listed in time order.

2. 02

   See a list as a calendar

   Switch any list to a calendar, by week or month. On a shared list, everyone's tasks are in their own colour.

   

   List or calendar1Everyone in their own colour2By week or by month3

3. 03

   Your day, by email

   Your reminder email is now Your day: what's overdue, due today, due tomorrow, and tasks with the bell on. Choose the days and time it arrives.

   

   Overdue first1Today, in time order2What's coming tomorrow3Tasks with your bell on4

4. 04

   Cleaner emails

   Emails from Apricot have a simpler design.

5. 05

   Your assistant

   Claude and ChatGPT can now set due times, tell you what's on for a day or week, and change your Your day settings. Start a new chat to pick this up.

What you can do today

1. 01

   Use it from your AI assistant

   Connect Apricot to Claude, ChatGPT or another assistant and it can do everything the app can. You can disconnect it from your profile at any time.

   

   See what's connected1Add this to your assistant2

2. 02

   Lists and tasks, kept simple

   A task is a title, some notes and a due date. Overdue tasks show in red. There's nothing to set up.

3. 03

   Share a list with your team or family

   Invite someone by email to share a list. Everyone on it can add, edit and complete tasks.

4. 04

   Assign work to people

   Put a name on a task so everyone knows who's doing it.

5. 05

   Email reminders, on your schedule

   Turn on the bell for the tasks you want reminding about, and Apricot emails you on the schedule you choose.

6. 06

   Archive instead of hoarding

   Move finished tasks to the archive, where you can restore or delete them. They're removed after 30 days.

7. 07

   Your lists, in your order

   Put your lists in order and star one as your primary, where new tasks go by default.

8. 08

   Free to start, assistant included

   Every plan includes your assistant. Free gives you 3 lists, 25 open tasks on each and 300 assistant calls a month. Pro is £3.50 a month for 10 lists and 1,500 calls, and Max is £12 for 100 lists and 20,000.